In OmniFocus, you're saying âIâll work on that task on Tuesday or laterâ, while in Things you're saying âIâll work on that task on Tuesdayâ. But what about working with dates more generally in OmniFocus and in Things? First of all, it’s great to be able to use the app free for two weeks. If you donât want to do that, or if you canât, then hereâs my opinion: Things 3 is the best task manager for most people. But it does require you to manually keep track of which of your projects youâve reviewed and when. In Things, you only tap the back arrow at the top and then drag the magic plus button to where you want to create the project, or you tap the button and choose âNew Projectâ. Things is, again, simpler and more opinionated, while OmniFocus is more flexible yet takes more time to master. The most important reason people chose 2Do is: OmniFocus follows the GTD technique more closely where Things is slightly more flexible. OmniFocus was added by Edu in Apr 2009 and the latest update was made in Mar 2020. In OmniFocus, you can create folders and sub-folders, which contain projects. But every now and then, a new app came along that caught my interest. How do OmniFocus and Things do in organizing your projects, though? You canât do this in Things. You really need to be willing to spend time setting them up properly. I disagree. Can you capture your projects accurately? But what about projects and tasks that repeat often, perhaps on a fixed schedule? Gone are the days of contexts – a carry-over from David Allen’s Getting Things Done methodology. For example, calendar view = Forecast. They've created a modern, powerful and beautiful tool for personal organization. Omnifocus is a specially designed task management solution dedicated for Mac computers and iOS mobile devices (iPhone, iPad). I paid for Omnifocus apps but they're very tough to get to grips with. Reviewing is an essential part of project-based task management. As I wrote in "How I Keep Track of My Life" (one of my most-read pieces), I follow the Getting Things Done methodology for staying organized and thoughtfully prioritizing. Things 3, one of OmniFocus' closest competitors, charges $49.99 for the Mac app, $9.99 for the iPhone app, and $19.99 for the iPad app. If you have at least an iPhone, an iPad, or a Mac, you can use Things, and you can use OmniFocus. In OmniFocus, forwarding your email to create tasks is called Mail Drop, and in Things itâs called Mail to Things. Cultured Code has done it again. For me, the center of that system has been OmniFocus. After trying both apps for a while, youâd go with your gut. OmniFocus allows you to capture lots of detail, while Things keeps your organization simpler. Download Importer from the Cultured Code website. You can tap it to create a task where you are, you can slide it to the left to add a task to the inbox, or you can drag the button to somewhere else on screen, and Things will create a task or project there depending on the context. You may like that or you may not, depending on what youâre looking for. Headings gives you another level. An OmniFocus Workflow for 2020 (Post) – Justin provides an overview of his current OmniFocus setup and workflow in a post entitled, An OmniFocus Workflow for 2020. If youâre going with OmniFocus, I suggest at least using the iPadOS or the macOS version too. I'm still on Things 3, and have yet to find a reason to make my way back to OF3. The video version of this review. There are some useful things you can do with automation and with Siri, but I consider these power user features that for the vast majority of users are somewhere between irrelevant and ânice to haveââbut not critical. Things 3 has a simpler, more sophisticated design. The application offers exactly as much customization as I need." Then, youâd try OmniFocus for two weeks, also forcing yourself to completely rely on it. Oops! You can also see which one provides more features that you need or which has more flexible pricing plans for your current budget. They recently added tags." Download Free Trial. For example, in my OmniFocus video course, youâll learn how to set up an âAvailableâ perspective, which shows all tasks that you can work on right now. Deciding to move my life to another app was a big decision for me. In Things, tags are pretty much only for filtering your tasks and projects. I use it all day long to create, organize and mark complete tasks and projects. Things 3 is sold as three separate apps—iPhone, Mac and iPad. This is where OmniFocus has a clear advantage over Things for some people. Then this is the article for you. Note:Â Iâve changed my opinion a bit since I shot the video. And they can become tremendously important to you too. Quick Entry works great in OmniFocus as well as in Things. That said, the Things interface for setting up repetition is clearer than OmniFocusâs. For example, if you want to learn how to care for an orchid, and you found a YouTube video that explains it that you want to watch later, you can send that video to OmniFocus or to Things. Things 3 images from Press Kit. They only take a few minutes, and they're super informative. On macOS, both OmniFocus and Things offer Quick Entry. I turned it into a gif and sped it up 2x. This means that OmniFocus gives you more options for working with dates than Things does. Mind you, weâre talking about a second or two here. @asktimothybuck That's on our roadmap for this year. So it had better be easy and fast to capture tasks. Powerfully productive. Of the 3 I'd say Things 3 looks like the best option at the moment, though I'm not sure if I want to spend so much money AGAIN on yet more task list apps. Things is more opinionated. Whenever you want to do the project again, you simply create a fresh instance of it and walk through the steps, or tasks. Being organized helps me be more productive and helps me make progress towards my goalsâI would absolutely be less productive if it werenât for my task manager. These days, I use Things 3 because it’s easier to use and because I don’t like to work on too many projects at once. Things for Mac is open all day at work, but I use it most when I'm setting up a new big project. It’s colorful, spacious and full of delightful animations that make using the app a joy, something I could never say about the staid OmniFocus. When you defer a task until a certain date, you imply that the task is not available to work on until that date, or that you don't intend to work on it until that date. Price: $19.99 View in the iOS App Store. Within a project, you can have tasks, which can have sub-tasks. While the former two are full-fledged, the Web client comes as a companion, mostly for people who want to access OmniFocus from … Thingsâs lack of a built-in review feature doesnât stop you from reviewing your projects. When you assign the âwhenâ date to a task, that implies that you intend to work on that task on that date. Haha!). OmniFocus 3 replaces contexts with tags, which are mostly identical in function, but even with just a name change, they now feel much more modern and less a fundamental part of how the app works. 3.8 / 5 "If you often have to manage complex tasks projects, OmniFocus is well probably the best choice. A major difference between OmniFocus and Things is that OmniFocus has built-in review functionality, while Things does not. A notable exception is OmniFocusâs Forecast perspective, which cannot quite be configured in a way that is ideal for most people. When it comes to working with dates, too, both apps cover the basics. Iâve worked with plenty of people who got bogged down on setting up OmniFocusâand found that when the switched to the simpler Things, they stopped tinkering with their task manager and started getting stuff done. It's possible to update the information on OmniFocus or report it … Anyway, in a sequential project, OmniFocus can hide tasks that are âblockedâ by prerequisite tasks, so that you can view only those tasks that you want to work on. Once downloaded, you’ll need to right-click this app to run it. The whole … In other words, OmniFocus wants you to push things out of your view, while Things wants you to pull them into your view.3 Again with a caveat – the foregoing paragraph holds true for me because of the aforementioned nature of my job, with oodles of one-off tasks and a paucity of projects. The feature is almost identical between the apps. Things 3 is the best task manager for most people. You can decide how important that is to you. Again, weâre talking seconds here, but it can feel frustrating if you normally fly around your phone or your iPad. It shows you the tasks and projects that you can work on âany timeââthe ones that you havenât already scheduled for a particular date and are not in the âSomedayâ bucket. The iPhone app comes with Things 3 for Apple Watch at no extra cost. So why did I make the switch? Here's what else you need to know to Get Up to Speed and On with Your Day. Creating, editing, and completing projects on macOS is easy in both OmniFocus and in Things. But really, capturing tasks in fine in either app. This is one reason why OmniFocus is so hard to learn — it needs its own dictionary. Asana You can use Asana as a personal productivity system just like you can OmniFocus, but you can also use it for team and group based projects. Do you want people to perceive you as âalways so on top of thingsâ? It does not offer any features to help you perform the actual steps involved in a review, such as checking that all tasks in the project are still relevant, or making sure that all due dates are still correct. ... Omnifocus has the most power here, but even Things’ simple daytime/evening division within the Today view keeps my task list from feeling cluttered. To say it has run my life over the past 4 years is an understatement, so it was a no-brainer to purchase OmniFocus 3 when it … Compare features of OmniFocus across Mac, iPhone, iPad, and Web. ... 3. getting-things-done notepad project-management task-list tasks. ... 2020 3:03 pm PDT by Juli Clover. This functionality is there in both apps and works fine. I don't have an iPad that I use personally, so I haven't purchased the iPad app. Please note that only the Pro version of OmniFocus provides AppleScript support, so it will only work if you have that version installed.". Both OmniFocus and Things integrate with your calendar. âHow come you never forget to do stuff?â, âWhy are you always so on top of things?â. These work as you would expect. For an app I use every day, this is important. Then again, OmniFocusâs review functionality is essentially limited to keeping track of when youâve last reviewed each project, and when you next want to review it. In general the answer was "it feels easier." OmniFocus has a log of features; Things focuses on simplicity. Overall, Things has a small advantage because itâs a bit faster to capture tasks, particularly on iOS and iPadOS. According to CultureCode, this tool "imports projects and to-dos with due dates and notes, converts top-level folders to areas, and contexts to tags. It's simply a circular graph that displays what percentage of the tasks due that day have been completed. This post also includes an audio recording, taking from his podcast, Process. 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